Some commercially available cloud-based file exchange solutions can automatically enforce data protection policies – based on a combination of file type, keywords in subject lines or body text, and/or destination domain.
This kind of systematic method for identifying information about to exit the company can protect data by ensuring that the proper authorization and/or encryption are applied before it can be sent.
If you find the idea of any information being exchanged through a public cloud solution terrifying, you can explore an alternative private cloud solution that provides the same functionality without any shared infrastructure or co-mingling of files or data. For especially security-conscious organizations that want to provide employees with an easy-to-use, collaborative cloud-based file exchange capability, this is often the best option.
Today, you need to address security concerns stemming from ad hoc file exchange and unstructured collaboration in the cloud. Tomorrow, as more core business systems move to the cloud, more business services will be delivered by third-party providers in addition to in-house IT.
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Risk is a natural byproduct of a complex file transfer environment — every new connection introduces more lifecycle management requirements (patches and upgrades), potential security vulnerabilities, and network changes that can trigger audits or service failures. If you don’t have a way to manage, monitor, and track how files are moving across these connections, the repercussions can be serious and far-reaching, including:
- Data losses and breaches, resulting in damaged brands and customer/partner relationships
- Regulatory violations and fines
- Missed business opportunities
However, you can mitigate these risks, improve agility, and derive more value from your existing IT assets with a single, easy-to-manage file transfer solution.
- Manage business protocols, file transfer protocols, messaging, encryption policies, and web services — all in one place.
- Use a single dashboard for all facets of administration, configuration, monitoring, and analysis of file transfer activities and applications.
- Use naming conventions that dramatically reduce customization workloads when implementing new data flows.
- Manage and track data traveling inside and outside your enterprise firewall — no matter what applications, systems, or platforms you or your trading partners have in place.
- Set and enforce global policies to secure data in transit, in the DMZ, and at rest on the server, regardless of the underlying transport network. Policy-based content filtering and encryption for automated and ad hoc file transfers ensure that human error does not cause a breach of confidential data.
- Give business and IT managers access to real-time event monitoring, reporting, and auditing so they can fast-track low-risk processes and highlight high-dollar, high-risk, or unusual transactions.
- Establish strong audit trails to protect against legal liability and demonstrate compliance with current and emerging regulations and standards.
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